AutoEnrol 1.2 now stable

After a couple of months in testing AutoEnrol 1.2 has now been given a stable release at Moodle.org. There are a fair few additional settings to get your teeth into now, but the module works pretty much the same at it’s heart and can be updated from any previous version.

You can download the new version from either of the links below

Moodle.org

MoodleMark.com

I’m still keen to hear feedback on this release so if anyone has any feedback for how the plugin could be improved please do drop a reply to this post or send me an email.

Try AutoEnrol 1.2 today!

AutoEnrol 1.2 Logo

 I’ve had some tremendous support and positive comments from the Moodle community since releasing AutoEnrol over a year ago. It’s clear that people are stretching the plugin and finding some pretty awesome uses for it and as such there have been a few features which seemed to be sorely missing from the plugin.

Earlier this week I released AutoEnrol 1.1 on plugins.moodle.org to purely deal with some compatibility issues with Moodle 2.5 and this remains the current stable version.

Today however I am happy to present AutoEnrol 1.2 which introduces a whole raft of new features and remains compatible with Moodle 2.0 to Moodle 2.5. Here’s a run down of what’s new:

  • It is now possible to add multiple instances to a single course.
  • Added an option to give instance a custom label.
  • Filtering functions now allow for partial matches.
  • Expanded filtering functions to include email address.
  • Added an option to limit number of enrolments. 
  • By default, users are now only enrolled if they aren’t already enrolled on a course.
  • Individual users can now be manually unenrolled through Users > Enrolled Users.
  • Where a user has the “unenrolself” permission and users are being enrolled on “Loading the Course” they can now unenrol themselves from the settings block.

AutoEnrol 1.2 Form

The plugin is available as a Release Candidate from here: AutoEnrol 1.2rc2. As ever I’m really keen to get feedback on this release, so if you have any suggestions please leave a comment!

**update: RC2 now supports self-unenrolment.

Making the most of AutoEnrol

After a year of testing I added a couple of tweaks to AutoEnrol and officially raised its status to stable. Since then the plugin has had a good amount of downloads and I really want to thank everyone for their support!

Enrolment Plugin 101

As with any enrolment plugin in Moodle 2 the administration really occurs on a course by course basis. If you go to any course which you are a teacher on and have a look under the settings block you should see course administration – users – enrolment methods. This is a new interface in Moodle 2.0.

Enrolment Methods Page

Put simply, this page will explain how users are getting access to your course. If you look under the main table you should also see a drop down menu of possible enrolment methods you can add to a course.

If you select AutoEnrol and add it to your course with the default settings it will happily get to work enrolling anyone who visits the course as a student. In the example above you can see that Auto Enrol has already successfully enrolled 5,395 users onto the course in questions (a student help course).

Getting more from AutoEnrol

There are four optional settings for AutoEnrol which are controlled by a couple of permissions. These can be revealed by clicking the show advanced option.

AutoEnrol Configuration

The first is pretty straightforward and let’s you choose the role you wish to assign to users. This is set to student by default but I have changed this to teacher in the past for setting up sandbox courses and the like.

The next option defines when the user actually gets enrolled on the course. By default this is configured to enrol a user as they load the course, which is particularly useful when the user has been provided with a direct link from either another page or course or indeed an email. Sometimes however it is useful to have a user enrolled as soon as they log into the site, for example a student help course, and this configuration also supports that option. I would recommend using this option sparingly to keep log in as short as possible.

The Less Obvious Stuff

Group By is where the really advanced techniques start. It allows you to select a particular field from the mdl_user table by which to group your users. If you have accurate department information for example you could group members of staff by their department. At BSDC we store account type in the institution field meaning we can group users into Staff or Student.

Of course once your groups are in place you can use the grouping functionality in Moodle 2 to control what some users see such as staff-only content.

The final option builds on the filter and simply allows you to filter users by a specific string. So if I wanted to only enrol students on a questionnaire course for example I would group by institution and then filter by “student”. AutoEnrol will now only enrol students on to this course

Using these two options in conjunction with some good user administration will give you a great deal of control over who can access what.